![]() ![]() You can also create Public Folders using Outlook Web Access. Outlook 2003 sort of hides the public folders, so you first have to access the Folder list, then on the right side, open the Public Folder List, All Public Folders and the select “New Folder…”Įxchange System Manager can only create folders that hold mail items, such as your Inbox and Sent Items folders, while Outlook can also create other types of folders such as Calendar items. Public folders can be created using Exchange System Manager or the Outlook client. You can set security on these folders so that only specific people will have specific types of access to these folders. Public Folders contain the same type of folders you can access using Outlook, and can hold mail, calendaring and task information. Later on I will show how public folders can be better used to even this out, so you get a smaller mailbox database and more room to grow. However, most mail accumulates in user mailboxes, leaving the public folder database pretty empty. In the fast moving Internet days, 16GB is not much. ![]() Both databases in Exchange 2000 and in Exchange 2003 up to SP2 had a limit of 16GB. The pub1 database contains the public folders. The priv1 database, composed of both an EDB and an STM file, contains the user mailboxes. This screenshot shows the Exchange databases on a single Exchange 2003 Standard server. If you would like to read the next part in this article series please go to Public Folder Basics (Part 2).įor the administrator, public folders are a separate database.
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